Property management software for Ontario landlords.
Leases, rent collection and arrears, LTB notices, maintenance, and a real set of books, in one secure place.
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Leases · Online rent collection · Double-entry ledger · Arrears & aging · Ontario LTB notices · CRA T776 exports
Property management, from lease to ledger.
Run your rentals, timeshares and shared buildings in one secure place. Leases, rent collection, maintenance, and a real set of books, with self-serve tenant and owner portals and bank-grade security.
Everything in one platform
Leases & tenants
Units, leases, and renters, with a self-serve tenant portal.
Online rent collection
Tenants pay from their portal by bank debit, straight into your own account, and it counts as paid on the day they send it. Tenants who prefer e-Transfer see where to send it.
Rent & ledger
A true double-entry ledger: rent, deposits, NSF, always balanced.
Arrears & aging
See who owes, bucketed current to 90+ days, worst first.
Promises & incident log
Log what a tenant promised and what happened, on the day. Promises are marked kept or broken from the ledger.
Reports for your accountant
A profit and loss, the year’s expenses by T776 line and a balance sheet, by property, as a PDF or a CSV.
Bank reconciliation
Upload a CSV or OFX statement and match deposits to payments.
Tax-ready (T776)
Drop in a receipt, pick its T776 line, and hand your accountant a summary they can file.
Receipts by camera
On an iPhone or iPad, photograph a receipt or a bill straight into the expense it belongs to.
Move-in & move-out
Guided from lease to first rent and portal invite, and from notice to deposit interest and the final statement.
Rental applications
One link or QR code per unit, and a form that asks only what an Ontario landlord may ask. Every applicant lands in one list, from new to approved.
Maintenance
Requests with photos from either side, given to your team or to a contractor with a login of their own, and followed step by step in the tenant’s portal.
Tenant & owner portals
Tenants see their balance, pay, open a signed receipt for every payment and report repairs. Co-owners see their share of a building’s costs.
Tenant email, built in
Message one tenant, a property, or everyone at once, from your own address, with templates and open tracking.
Shared building costs
Log a building’s bills once, split them by unit, and give each co-owner a login to see their share.
Parking & lockers
Licence agreements for parking spaces and storage lockers, sent for e-signature, with their own payment record.
LTB notices, e-signed
Official Ontario N1, N4, N5, N8, N11 and N12, auto-filled, deadline-checked, digitally signed. Plus the N9, L1, L2 and L3. Updated for the LTB’s September 2026 forms.
Proof of signing
Every e-signed copy ends with a signing record: who signed, when, from which IP address and browser, and the document’s fingerprint.
Legal deadline radar
Rent-increase timing, deposit interest, and LTB filing windows, counted for you, with a Monday email when something is due.
Calendar
Rent due, lease dates and every deadline, with your own events beside them, and on your phone through Apple Calendar, Google or Outlook.
Hearing binder
One click turns a lease into an organized evidence package for an LTB hearing.
Secure by design
Two-factor sign-in, roles and per-property access, an audit log nobody can edit, and idle auto-logout.
Your team
Partners, managers and staff, each seeing only the properties you choose, and your plumber gets a login that shows only the jobs you give them.
Your data, yours
Export every record and document as one ZIP anytime, and restore deleted records in one click. No lock-in, ever.
This is what your portfolio looks like in Keystead.
Real screens from the product, shown with sample data.
Every tenancy at a glance. Rent, live balance, and status for each lease. Who has paid, who owes, and by how much.
Names and numbers above are sample data. Start your free trial to see it with yours, no credit card required.
Keystead eDocument Sign
Your lease, signed the modern way.
eDocument Sign turns your Ontario Standard Lease into a private signing link. Your tenant reviews the full lease on any device, types their name, and everyone gets a certified copy by email. It works the same way for an N11 agreement, a letter you need signed, or a parking or locker licence. No printing, no scanning, no chasing.
One click from lease to inbox
Keystead fills the Ontario Standard Lease (2229E) from your records. You e-sign the landlord line, and each tenant gets a private signing link by email.
Sign from any device
No account, no app, no password. The lease opens right in the browser, on a phone or a computer, and the link is private to each tenant.
A gold tab shows where to sign
Tenants review the whole lease first. A SIGN HERE tab points at their exact signature line and jumps them straight to the signing box.
Legally binding in Ontario
A typed signature and clear attestation under the Electronic Commerce Act, 2000. Every signed copy ends with a signing record of who signed, when, and from which IP address and browser.
Certified by both parties
The executed PDF carries tamper-evident digital certificates for the landlord and the tenant. If anyone alters the file later, the seal breaks.
Delivered and filed automatically
Final copies go to every party by email and file themselves with the lease. You see when each link was sent, viewed and signed. Each link is for one signer and works for 24 hours, and a fresh one is a click away.
eDocument Sign is included with every Keystead plan. No envelopes, no per-signature fees.
Keystead watches the legal clocks, so you don't have to.
Ontario landlording runs on deadlines. Miss one and a notice goes stale, or a rent increase waits another year. Your Keystead dashboard counts every clock from your own records, and a Monday email warns you before anything expires.
Raise the rent on time
The rules are strict: once every 12 months, 90 days' written notice, and for most units no more than the yearly guideline (2.1% in 2026, 1.9% in 2027). Keystead counts both clocks for every unit and shows the exact day you can act, and the exact new rent allowed. When the day comes, the N1 is one click away; when several units are eligible at once, prepare every notice in a single pass.
Deposit interest, done for you
Every year, your tenant is owed interest on their last month's rent deposit, at the guideline rate. Keystead calculates it and credits it automatically on the anniversary. The books stay right without you ever touching a calculator.
Never let a notice expire
Served an N4? Keystead counts down to the day the L1 can be filed. And if the tenant pays up, recording the payment closes the notice by itself, exactly as the law does. N8 served, or an N11 the tenant didn't honour? The 30-day filing windows are on the clock too, so a served notice never quietly goes stale in a drawer.
And if a dispute ever reaches a hearing?
One click prepares your hearing binder: the full rent ledger, the tenant’s promises to pay and whether each was kept, every notice with its service details, your incident log, the letters you sent to sign, your email history with the tenant, and the maintenance record. It is one organized PDF to work from at the hearing, instead of a kitchen table covered in printouts, and it reminds you that whatever you rely on must also go to the tenant and the Board beforehand.
Calculated reminders from your own records. Review every notice before you serve or file it. Not legal advice.
One product. Priced by the size of your portfolio.
Every plan includes every feature. Plans grow with your units and your team. No setup fees, cancel anytime.
Every plan starts with a 14-day free trial and a guided setup. No credit card required.
Starter
For solo landlords and small portfolios.
Up to 5 units
2 users
1 GB document storage
Start free trialEvery Keystead feature, included
Growth
For growing rental portfolios.
Up to 25 units
5 users
5 GB document storage
Start free trialEvery Keystead feature, included
Pro
For larger and mixed portfolios.
Unlimited units
Unlimited users
10 GB document storage
Start free trialEvery Keystead feature, included
Every plan includes the complete platform
See all features →- Leases, units & tenants
- Online rent by bank debit, with your e-Transfer details in the portal
- Rent & double-entry ledger
- Arrears & aging report
- Promises & incident log
- Profit & loss, expense & balance sheet reports
- Bank reconciliation (CSV & OFX)
- CRA T776 tax exports
- Move-in & move-out wizards
- Rental applications (link & QR)
- Maintenance requests
- Self-serve tenant & owner portals
- Tenant email: templates, group send, open tracking
- Shared building costs & co-owner logins
- Timeshare & fractional ownership
- Parking & locker licences
- Ontario LTB forms: N1, N4, N5, N8, N9, N11, N12, L1, L2, L3
- Signed rent receipts for every payment
- E-signing for leases, N11s, letters & licences
- Legal deadline radar & Monday email
- LTB hearing binder
- Team roles, including contractor logins
- Full data export, any time
- Two-factor auth & per-property access
Prices in CAD, billed monthly after your 14-day free trial. A unit is anything you rent out: a home, a parking spot or a locker. In a building you share with other owners, only yours count. A user is you or someone on your team: an owner, a manager or staff. Logins for contractors, co-owners and tenants are free on every plan. No credit card to start, cancel anytime. Not sure which plan fits? Talk to us.
Built for Canadian rules. Kept on Canadian soil.
Keystead holds your tenants’ personal information and your books, so we treat privacy and security as product features, not paperwork. Here is exactly what we build to.
PIPEDA privacy
Built around Canada’s federal privacy law: we collect only what running a tenancy needs, encrypt the most sensitive details, such as phone numbers, dates of birth and door codes, and keep a record of every sign-in and every change that nobody can alter.
Canadian data residency
Your data lives on Canadian infrastructure, operated by a Canadian company. It is not scattered across foreign clouds, and it is backed up off-site within Canada.
Ontario RTA & LTB
The Ontario Standard Lease (2229E) and the LTB notices (N1, N4, N5, N8, N9, N11, N12), filled in from your tenancy records, with Certificates of Service. The L1 comes on the Board’s own form, ready for you to file, and the L2 and L3 as worksheets ready to copy into the Tribunals Ontario Portal. Deposit interest is paid at the guideline, and the 90-day and 12-month rent-increase rules are enforced.
CRA-ready books
A true double-entry ledger behind every number, expenses grouped by CRA Form T776 line, and tenant reimbursements treated as pass-throughs, not income. The profit and loss, the expenses and a balance sheet download as a PDF or a CSV.
PCI DSS payments via Stripe
Subscription cards and tenants’ rent payments go straight to Stripe, a certified PCI DSS Level 1 provider. Card and bank details never touch our servers, rent lands in your own Stripe account with no cut taken by Keystead, and every webhook is signature-verified.
Security, by default
Two-factor authentication, HTTPS with HSTS, encryption of the most sensitive personal details, role and per-property access controls, and an append-only audit log of every sign-in and change.
Straight talk: Keystead is not yet SOC 2 or ISO 27001 certified, and we won’t pretend otherwise. We build to the controls those standards are based on and will pursue formal certification as we grow. See our privacy policy for the full detail.
Ontario landlord guides
Plain-language explanations of the LTB forms, the standard lease, and landlord taxes. Written for Ontario, free for everyone.
The N4 form
Non-payment of rent: filling out and serving the N4, step by step.
Rent increases (N1)
The once-a-year rule, 90 days’ notice, and the annual guideline.
The standard lease
Form 2229E: who must use it and what it has to include.
The N12 notice
Ending a tenancy for your own use, and doing it in good faith.
2026–27 rent guideline
2.1% now, 1.9% next year, and how to apply it on time.
Ending a tenancy
Every LTB notice, and which one applies to your situation.
The CRA T776
Reporting rental income and expenses at tax time.
The eviction process
Notice, application, hearing, order, Sheriff: the five legal steps and a realistic timeline.
The N5 notice
The three grounds, the 7-day voiding window, second-notice rules, and why vague N5s fail.
The N11 agreement
Ending a tenancy by agreement: any date, no hearing, and the 30-day window if the tenant stays.
Last month's rent deposit
The one-month limit, paying interest yearly, top-ups after a rent increase, and why damage deposits aren't allowed.
Rent receipts
Free receipts on request are the law. What a receipt must include, plus a copy-and-fill template.
Filing the L1 & L2
After the notice: which application to file, the fees, the hearing, and the order.
All guides →
Browse every Ontario landlord guide in one place.
Keystead is one of the things we build
Cedar Bridge Systems is a Canadian software studio. Alongside Keystead we build ecommerce back offices and native iPhone and Apple Watch apps. See the rest of our work.
See all productsWho we are
Keystead was built by a landlord, not a software committee. Our founder, Steve Stavros Liadakis, has owned and managed Ontario rentals for over 30 years, through rent guideline changes, LTB hearings, deposit interest rules, and every notice the province has renamed along the way. That experience is baked into the product: the deadlines it watches, the forms it prepares, and the records it keeps are the ones a working landlord actually needs.
Keystead is made by Cedar Bridge Systems, a Canadian software company. We care about getting the money right, the double-entry books, the arrears, the reconciliations, and about software that stays dependable and secure long after you sign up.
Get in touch
Book a Keystead demo, ask which plan fits your portfolio, or get help getting set up. We will follow up with next steps.