Property management software for Ontario landlords.
Leases, rent collection and arrears, LTB notices, maintenance, and a real set of books, in one secure place.
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Leases · Online rent collection · Double-entry ledger · Arrears & aging · Ontario LTB notices · CRA T776 exports
Property management, from lease to ledger.
Run your rentals, timeshares and shared buildings in one secure place. Leases, rent collection, maintenance, and a real set of books, with self-serve tenant and owner portals and bank-grade security.
Everything in one platform
Leases & tenants
Units, leases, and renters, with a self-serve tenant portal.
Online rent collection
Tenants pay from their portal by bank debit, straight into your own account. Or by e-Transfer: their choice.
Rent & ledger
A true double-entry ledger: rent, deposits, NSF, always balanced.
Arrears & aging
See who owes, bucketed current to 90+ days, worst first.
Promises & incident log
Log what a tenant promised and what happened, on the day. Promises are marked kept or broken from the ledger.
Income statement
Per-property income vs expenses, netting to NOI, by year.
Bank reconciliation
Upload a CSV or OFX statement and match deposits to payments.
Tax-ready (T776)
Drop in a receipt, pick its T776 line, and hand your accountant a summary they can file.
Move-in & move-out
Guided from lease to first rent and portal invite, and from notice to deposit interest and the final statement.
Rental applications
One link or QR code per unit. Everyone applies online and lands in one list to compare.
Maintenance
Requests with photos from either side, assigned to your team, with every update in the tenant’s portal.
Tenant & owner portals
Tenants see their balance, pay, get their documents and report repairs. Co-owners see their share of a building’s costs.
Tenant email, built in
Message one tenant, a property, or everyone at once, from your own address, with templates and open tracking.
Shared building costs
Log a building’s bills once, split them by unit, and give each co-owner a login to see their share.
Parking & lockers
Licence agreements for parking spaces and storage lockers, sent for e-signature, with their own payment record.
LTB notices, e-signed
Official Ontario N1, N4, N5, N8, N11 and N12, auto-filled, deadline-checked, digitally signed. Plus the N9, L1, L2 and L3.
Legal deadline radar
Rent-increase timing, deposit interest, and LTB filing windows, counted for you, with a Monday email when something is due.
Hearing binder
One click turns a lease into an organized evidence package for an LTB hearing.
Secure by design
Two-factor sign-in, roles and per-property access, an audit log nobody can edit, and idle auto-logout.
Your data, yours
Export every record and document as one ZIP anytime, and restore deleted records in one click. No lock-in, ever.
This is what your portfolio looks like in Keystead.
Real screens from the product, shown with sample data.
Every tenancy at a glance. Rent, live balance, and status for each lease. Who has paid, who owes, and by how much.
Names and numbers above are sample data. Start your free trial to see it with yours, no credit card required.
Keystead eDocument Sign
Your lease, signed the modern way.
eDocument Sign turns your Ontario Standard Lease into a private signing link. Your tenant reviews the full lease on any device, types their name, and everyone gets a certified copy by email. No printing, no scanning, no chasing.
One click from lease to inbox
Keystead fills the Ontario Standard Lease (2229E) from your records. You e-sign the landlord line, and each tenant gets a private signing link by email.
Sign from any device
No account, no app, no password. The lease opens right in the browser, on a phone or a computer, and the link is private to each tenant.
A gold tab shows where to sign
Tenants review the whole lease first. A SIGN HERE tab points at their exact signature line and jumps them straight to the signing box.
Legally binding in Ontario
A typed signature and clear attestation under the Electronic Commerce Act, 2000, with the signer's name, device, and timestamp recorded.
Certified by both parties
The executed PDF carries tamper-evident digital certificates for the landlord and the tenant. If anyone alters the file later, the seal breaks.
Delivered and filed automatically
Final copies go to every party by email and file themselves with the lease. Track sent, viewed, and signed. Links are single use and expire on their own.
eDocument Sign is included with every Keystead plan. No envelopes, no per-signature fees.
Keystead watches the legal clocks, so you don't have to.
Ontario landlording runs on deadlines. Miss one and a notice goes stale, or a rent increase waits another year. Your Keystead dashboard counts every clock from your own records, and a Monday email warns you before anything expires.
Raise the rent on time
The rules are strict: once every 12 months, 90 days' written notice, and at most the yearly guideline (2.1% in 2026, 1.9% in 2027). Keystead counts both clocks for every unit and shows the exact day you can act, and the exact new rent allowed. When the day comes, the N1 is one click away; when several units are eligible at once, prepare every notice in a single pass.
Deposit interest, done for you
Every year, your tenant is owed interest on their last month's rent deposit, at the guideline rate. Keystead calculates it and credits it automatically on the anniversary. The books stay right without you ever touching a calculator.
Never let a notice expire
Served an N4? Keystead counts down to the day the L1 can be filed. And if the tenant pays up, recording the payment closes the notice by itself, exactly as the law does. N8 served, or an N11 the tenant didn't honour? The 30-day filing windows are on the clock too, so a served notice never quietly goes stale in a drawer.
And if a dispute ever reaches a hearing?
One click prepares your hearing binder: the full rent ledger, every notice with its service details, your email history with the tenant, and the maintenance record. One organized PDF, ready for the Landlord and Tenant Board, instead of a kitchen table covered in printouts.
Calculated reminders from your own records. Review every notice before you serve or file it. Not legal advice.
One product. Priced by your number of units.
Every plan includes every feature. You only pay for the size of your portfolio. No setup fees, cancel anytime.
Every plan starts with a 14-day free trial and a guided setup. No credit card required.
Starter
For solo landlords and small portfolios.
Up to 5 units
1 GB document storage
Start free trialEvery Keystead feature, included
Growth
For growing rental portfolios.
Up to 25 units
5 GB document storage
Start free trialEvery Keystead feature, included
Pro
For larger and mixed portfolios.
Unlimited units
10 GB document storage
Start free trialEvery Keystead feature, included
Every plan includes the complete platform
See all features →- Leases, units & tenants
- Online rent collection: bank debit or e-Transfer
- Rent & double-entry ledger
- Arrears & aging report
- Promises & incident log
- Per-property income statements
- Bank reconciliation (CSV & OFX)
- CRA T776 tax exports
- Move-in & move-out wizards
- Rental applications (link & QR)
- Maintenance requests
- Self-serve tenant & owner portals
- Tenant email: templates, group send, open tracking
- Shared building costs & co-owner logins
- Timeshare & fractional ownership
- Parking & locker licences
- Ontario LTB forms: N1, N4, N5, N8, N9, N11, N12, L1, L2, L3
- Two-factor auth & per-property access
Prices in CAD, billed monthly after your 14-day free trial. No credit card to start, cancel anytime. Not sure which plan fits? Talk to us.
Built for Canadian rules. Kept on Canadian soil.
Keystead holds your tenants’ personal information and your books, so we treat privacy and security as product features, not paperwork. Here is exactly what we build to.
PIPEDA privacy
Built around Canada’s federal privacy law: we collect only what running a tenancy needs, encrypt personal details at rest, and keep a tamper-proof record of access and changes.
Canadian data residency
Your data lives on Canadian infrastructure, operated by a Canadian company. It is not scattered across foreign clouds, and it is backed up off-site within Canada.
Ontario RTA & LTB
Official-format Standard Lease (2229E), LTB notices (N1, N4, N5, N8, N9, N11, N12) and applications (L1, L2, L3), auto-filled from your tenancy records, with Certificates of Service, deposit interest at the guideline, and the 90-day and 12-month rent-increase rules enforced.
CRA-ready books
A true double-entry ledger behind every number, expenses grouped by CRA Form T776 line, and tenant reimbursements treated as pass-throughs, not income.
PCI DSS payments via Stripe
Subscription cards and tenants’ rent payments go straight to Stripe, a certified PCI DSS Level 1 provider. Card and bank details never touch our servers, rent lands in your own Stripe account with no cut taken by Keystead, and every webhook is signature-verified.
Security, by default
Two-factor authentication, HTTPS with HSTS, encrypted personal data at rest, role and per-property access controls, and an append-only audit log of every sign-in and change.
Straight talk: Keystead is not yet SOC 2 or ISO 27001 certified, and we won’t pretend otherwise. We build to the controls those standards are based on and will pursue formal certification as we grow. See our privacy policy for the full detail.
Ontario landlord guides
Plain-language explanations of the LTB forms, the standard lease, and landlord taxes. Written for Ontario, free for everyone.
The N4 form
Non-payment of rent: filling out and serving the N4, step by step.
Rent increases (N1)
The once-a-year rule, 90 days’ notice, and the annual guideline.
The standard lease
Form 2229E: who must use it and what it has to include.
The N12 notice
Ending a tenancy for your own use, and doing it in good faith.
2026–27 rent guideline
2.1% now, 1.9% next year, and how to apply it on time.
Ending a tenancy
Every LTB notice, and which one applies to your situation.
The CRA T776
Reporting rental income and expenses at tax time.
The eviction process
Notice, application, hearing, order, Sheriff: the five legal steps and a realistic timeline.
The N5 notice
The three grounds, the 7-day voiding window, second-notice rules, and why vague N5s fail.
The N11 agreement
Ending a tenancy by agreement: any date, no hearing, and the 30-day window if the tenant stays.
Last month's rent deposit
The one-month limit, paying interest yearly, top-ups after a rent increase, and why damage deposits aren't allowed.
Rent receipts
Free receipts on request are the law. What a receipt must include, plus a copy-and-fill template.
Filing the L1 & L2
After the notice: which application to file, the fees, the hearing, and the order.
All guides →
Browse every Ontario landlord guide in one place.
Keystead is one of the things we build
Cedar Bridge Systems is a Canadian software studio. Alongside Keystead we build ecommerce back offices and native iPhone and Apple Watch apps. See the rest of our work.
See all productsWho we are
Keystead was built by a landlord, not a software committee. Our founder, Steve Stavros Liadakis, has owned and managed Ontario rentals for over 30 years, through rent guideline changes, LTB hearings, deposit interest rules, and every notice the province has renamed along the way. That experience is baked into the product: the deadlines it watches, the forms it prepares, and the records it keeps are the ones a working landlord actually needs.
Keystead is made by Cedar Bridge Systems, a Canadian software company. We care about getting the money right, the double-entry books, the arrears, the reconciliations, and about software that stays dependable and secure long after you sign up.
Get in touch
Book a Keystead demo, ask which plan fits your portfolio, or get help getting set up. We will follow up with next steps.